guide - Global Spotlight Awards

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Privacy & Cookie policy

Privacy & Cookies policy

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Who we are

Global Spotlight Awards (“we,” “us,” “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you use www.globalspotlightawards.com(“Website”), submit an awards entry, register for an event, or otherwise engage with the Global Spotlight Awards programme. Please read this Privacy Policy carefully to understand our practices regarding your personal data.

1. Introduction

For the purposes of applicable data protection laws, including where applicable the UK General Data Protection Regulation (UK GDPR), EU General Data Protection Regulation (EU GDPR), and other relevant privacy laws, Global Spotlight Awards is the data controller of your personal data. Website: www.globalspotlightawards.com Contact: info@globalspotlightawards.com

2. Information We May Collect From You

We may collect and process the following categories of personal data:

Information You Provide Directly

This may include information you provide when you:

- Submit an awards entry

- Complete nomination or application forms

- Register for events or ceremonies

- Subscribe to newsletters or updates

- Request information or support

- Contact us by email, forms, or other correspondence

This information may include:

- Name

- Job title

- Company or organisation name

- Email address

- Telephone number

- Billing information

- Payment-related information

- Entry materials and supporting documents

- Photographs, logos, biographies, and promotional assets

- Any other information voluntarily submitted

Information Collected Automatically

We may collect information regarding:

- IP address

- Browser type

- Device information

- Operating system

- Pages visited

- Referral sources

- Usage activity on the Website

3. IP Addresses

We may collect information about your device, including IP address, browser type, and operating system for system administration, security, analytics, and improving Website performance. This information is generally statistical and does not directly identify individuals.

4. Cookies

Our Website may use cookies and similar technologies to:

- Ensure Website functionality

- Improve performance

- Understand user behavior

- Personalize your experience

- Support analytics

You may manage cookie preferences through your browser settings.

5. Where We Store Your Personal Data

Personal data may be stored and processed in jurisdictions where we or our service providers operate. Where personal data is transferred internationally, we take reasonable steps to ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws. We use reasonable administrative, technical, and organisational measures to secure personal data against unauthorized access, loss, misuse, or disclosure. However, no method of transmission over the internet can be guaranteed to be fully secure.

6. Uses Made of the Information

We may use your personal data to:

- Administer awards entries and judging processes

- Process payments and fulfil contractual obligations

- Communicate regarding entries, events, and awards-related updates

- Manage finalist and winner announcements

- Deliver promotional, editorial, and awards-related content

- Improve the Website and user experience

- Conduct analytics, research, and reporting

- Respond to inquiries and provide support

- Comply with legal obligations

Where permitted by law, we may also send you information about related awards programmes, events, initiatives, or services that may be relevant to you. You may opt out of non-essential marketing communications at any time.

7. How We Protect Your Data

We maintain reasonable security procedures and safeguards designed to protect personal data, including:

- Access controls

- Secure systems and servers

- Encryption where appropriate

- Internal confidentiality measures

- Restricted access to authorised personnel and service providers only

8. Disclosure of Your Information

We may disclose personal data to:

- Judges, assessors, and awards panel members where necessary for the judging process

- Service providers, suppliers, and contractors supporting our operations

- Payment processors

- Technology and hosting providers

- Professional advisers

- Legal or regulatory authorities where required by law

- A successor entity in connection with a merger, acquisition, restructuring, or transfer of assets

We do not sell personal data to third parties.

9. How Long We Keep Your Data

We retain personal data only for as long as reasonably necessary to:

- Administer the awards programme

- Fulfil legal, contractual, and accounting obligations

- Maintain historical records of finalists and winners

- Resolve disputes or enforce agreements

Retention periods may vary depending on the type of information and applicable legal requirements.

10. Your Rights

Subject to applicable law, you may have the right to:

- Request access to your personal data

- Request correction of inaccurate information

- Request deletion of your personal data

- Request restriction of processing

- Object to certain processing

- Withdraw consent where processing is based on consent

- Request data portability

- Lodge a complaint with a relevant supervisory authority

To exercise these rights, please contact us using the details below.

11. External Links

Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of external websites. Please review their privacy policies before submitting personal data.

12. Access to Information

You may request details of personal data we hold about you by contacting us at: Email: info@globalspotlightawards.com Website: www.globalspotlightawards.com We may require identity verification before responding to certain requests.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page and become effective upon publication unless otherwise stated.

14. How to Contact Us

Questions, requests, or concerns regarding this Privacy Policy may be directed to:

📞 +44 (0) 207 112 4846 📩 info@globalspotlightawards.com 🌐 www.globalspotlightawards.com

By using this Website or participating in Global Spotlight Awards, you acknowledge this Privacy Policy.

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